CAFM Facilities Management Software
Facilities Management Software from Infotek
BusinessFlow CONNECTED consists of three main elements to keep on top of facility
management workload: the main BusinessFlow program where jobs are managed in real
time: keeping everyone informed and up to date. A customer web portal allowing customers
to log their own jobs, request quotes and retrieve invoices and key data. And finally
a mobile application for your own in house engineers to complete jobs sheets and
provide job updates.
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Sub-Contractor Management
It's enevitable that some facilities management jobs need to be sub-contracted
to external facility management companies or engineers. BusinessFlow has built in
features to aid the selection, management and control of those sub-contractors:
allows you to select from previously used sub-contractors and issue safety risk
assessments straight from the software.
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Select from the searchable sub-contractor database - search by postcode or sub-contractor
skill set.
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Issue safety risk assessments:
they are automatically populated with the key client and sub-contractor
details. Emailing these straight from the program saves a significant amount of
time. (Note: your existing safety risk assessments can be converted to templates
and used within the program). |
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Easily issue work orders and key information
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Sub-contractor appointments and due dates (SLA) are easily created and added to
the manpower calendar to allow for easy overview of the days or weeks activity
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Sub-contractors can easily update the web portal with up to date job information
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Job Management
To keep in control of all the facilities management jobs in progress requires a
system that is easily updatable with shared information for both internal facility
management employees and external facility management customers. BusinessFlow easily
meets this requirement with feaures such as:
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The status of every job can be set along with user defined status categories and
with minute by minute comments viewable by clients by logging onto the web portal.
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All Facilities Management jobs are easily assigned to employees or sub-contractors.
The calendar where employee and sub-contractor appointments are easily seen in an
easy to use interface with daily, weekly or monthly views.
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Comprehensive document sharing facilities. The document store holds all documents
associated with each job and are easily searched and found. All docuemnts can be
made accessible to customers via the web portal.
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BusinessFlow handles all aspects of the job as it progresses through your business
processes including sales enquiries, quotations, jobs sheets, risk assessments to
invoicing and payments; all linked together with one job number.
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Equipment Asset Management
If you wish to track customer assets associated with your facilities management
jobs then BusinessFlow has the functionality to record asset details such as
make, model, serial number and also maintenance or safety inspection frequency.
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Assets due for inspection are displayed in the resource planning calendar ready
to assign to an engineer. |
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Safety inspection certificates or maintenance certificates can be automatically
generated and uploaded to the web portal to be available to your customers. |
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Manpower Resource Planning
The resource and planning calendar shows in house employees and sub-contractors
who have work scheduled and giving a complete overview of all scheduled jobs for
the day or week depending upon the calendar view selected.
Client Web Portal
Your facility management clients are assigned login accounts and passwords to
allow them access to your customer web portal. The portal is a great addition to
our BusinessFlow facilities management software. Customer can see 'real time' the
status of any job, access invoices and job details, Request quotations and place
orders all of which are automatically entered into BusinessFlow saving time and
increasing accuracy. Customers also have access to view all job associated files
(e.g. quotations, invoices, drawings, safety sheets etc.) and upload their
document as well.
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